Banazîr the Jedi Hobbit (banazir) wrote in grantwriting,
Banazîr the Jedi Hobbit

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Wishful Wednesday #3: What A Bunch of Yahoos

Last time, I showed you how to set up mailing lists and procmail filters for yourself in order to collect funding opportunity notifications in the form of mail bulletins. Later on, we will also look at setting up Wikis for your various projects.

Today, we're going to look at Yahoo! Groups and how one can use it in conjunction with Majordomo or mail forwarding such as /etc/mail/alisases on Unix and Linux.

  • 1. First, you need to create an alias that holds all of the e-mail addresses of your intended recipients.
    Be sure they are all willing to get e-mail from the list, so that nobody reports it as spam.
    Use a list name such as yourlistname-L. All of my mailing lists are called kdd-[research topic]-L, cis[three digit course number]-L, or ksu-[research group acronym]-L.

  • 2. Create the main account for the Yahoo! Group. Mine are generally of the form kdd[research topic], ksu_cis[three digit course number] and ksu_cis[three digit course number]ta (for the teaching assistant account), or ksu[research group acronym].

  • 3. Using this login, create the Yahoo! Group itself. Mine are generally of the form kdd-[subgroup acronym], ksu-cis[three digit course number]-[semester][YYYY] and ksu-cis[three digit course number]ta, and ksu_cis[three digit course number]ta (for the teaching assistant account), or ksu-[research group acronym].
    Be sure to:

    • Turn off e-mail notifications to the list owner for memberships (so the entire list does not get spammed when someone joins or leaves).

    • Tell your subscribers to subscribe "web only" unless they wish to control their own subscriptions and not be added to your local list.

    • Add someone else (including your own individual account) as a list owner.

Voila! You now have a list to which people can post by mail or on the web, where the posts will both be mailed and archived in a searchable, threaded, browsable index. You can use the calendar feature to send out automatic meeting notifications. Finally, you can share URLs, screenshots and photos, and (up to 20Mb only of) files in a protected area.

William Hsu
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